Experienced HR Coordinator
Full time - 35 hours per week
Bath or Cardiff office / Regular home working
Salary: circa £30 - £35k per annum depending on experience and qualification

We’re looking for an enthusiastic, confident and experienced person to work as part of our small HR team. You’ll either be based in our Bath office which is less than ten minutes’ walk from both the bus and train stations and close to the city centre shops and facilities or in our Cardiff office which is located in the picturesque Bay area, 15 minutes’ walk from the city centre. There are also direct train links from central Cardiff to the Bay.

You will have a solid background in HR administration/coordination and will understand the importance and value of the HR administrative/coordination function within the HR department as a whole. You will have high standards as regards accuracy, planning and prioritisation as well as excellent interpersonal and communication skills and the confidence to act on your initiative, whilst valuing being part of a collaborative team.

This role will offer a good fit for someone who has excellent attention to detail, is highly organised, approachable, pragmatic and proactive.

What you’ll be doing

Your tasks will typically include various duties such as:

• Monitoring the shared HR inboxes and providing first-line advice on all HR policy/procedure/system queries and owning, supporting, resolving or escalating as appropriate.
• Maintaining our online HR system (SDWorx) and our online benefits system; data entry including e.g. accurate and timely entry of new employee information and employee HR data changes, ensuring accurate HR administrative processes and procedures are followed.
• Ensuring the integrity and accuracy of employee data, working to resolve any issues that may emerge.
• Preparing HR paperwork and correspondence including offer letters and contracts.
• Working with the Payroll team to ensure that payroll and benefits data is captured accurately and in a timely manner.
• Supporting the firm’s recruitment including liaising with hiring managers and managing the online recruitment portal (Webrecruit).
• Taking responsibility for HR administrative and coordination processes including e.g. sickness absence records, maternity/paternity records and monitoring probation periods.
• Managing the new starters’ and leavers’ processes and procedures.
• Supporting the HR team with managing the firm’s various benefit and salary sacrifice schemes including issuing pension communications and handling auto-enrolment processes and procedures.
• Attending meetings as a minute taker.
• Carrying out HR induction presentations with new joiners.
• Dealing with reference requests.
• Preparing HR reports.
• Other adhoc admin duties as required.

Although you will be based in our Bath or Cardiff office, there is provision for regular homeworking (up to 3 days per week for a full-time position). From time to time, travel to our other offices (including London where our other HR staff are based) will be expected. Travel to and from our other offices will be paid for by the firm.

We offer 22 days’ annual leave (excluding bank holidays) and a variety of other employee benefits including life assurance, income protection, private medical insurance, cycle to work and electric car schemes and winter flu vaccinations. Home-working and flexible-working are part and parcel of normal working life for many and our firm recognises the possibilities that modern-day technology and remote working has to offer. This, balanced with plenty of face-to-face time in the office makes for a collegiate, inclusive and collaborative atmosphere.

Who we’re looking for

You’ll have a strong interest in performing an HR Coordination role in a professional services business and have the core qualities to make a success of the role: a high level of attention to detail and concern for accuracy, the ability to work to and meet deadlines, excellent verbal, numerical and written communication skills, the ability to carry out tasks proactively and unsupervised, collaborative and an attitude of getting tasks effectively completed in an efficient manner. Whilst you will work alongside other colleagues, you will be expected to manage and progress your own workload and to be confident speaking with all levels of staff (from partners to apprentices) face to face and by video/telephone.

You will have a solid understanding of the core MS Office tools (Outlook, Word, Excel and PowerPoint) as well as HR systems and planners. A good working knowledge of the SDWorx HR system would be beneficial but is not a requirement. CIPD level 3 qualification is desirable but not a requirement provided you have sufficient relevant HR experience.

More about us

We’re a long established professional legal services firm that’s growing. We pride ourselves on looking after our colleagues, whether they are just starting out or have been with us for many years – we are all about developing long term relationships.

As a firm of patent and trade mark attorneys we help others by looking after their ideas so that they are free to do what matters most to them. Our clients range from established global brands to UK-based start-ups, who need legal advice and support to protect their intellectual property. We help safeguard their ideas and innovations by securing patents, trade mark and design registrations. That sees us work with authorities in the UK, across Europe and around the globe.

Everything we do centres around providing the highest service and professional standards to our clients and all our support teams play a vital role in doing that. We’re also committed to improving equality, diversity and inclusivity within our community, as members of IP Inclusive – a professional intellectual property body.

How to apply

If the above sounds like you – and you like the sound of us – please apply with your CV and a covering letter.