Clerical Office Assistant

Job Ref
Bath Office
Clerical Office Assistant
Part Time

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Clerical Office Assistant

Location: Bath Office
Function: Clerical Office Assistant
Salary: According to experience
Status: Part time (Tuesday, Friday and 1 other day)
Type: Permanent

More details

Clerical Office Assistant

Salary: According to experience

We’re looking for someone to provide a professional, approachable and efficient clerical support service for our Bath office. You’ll be working alongside our Office Administrator for 1 day per week, and working independently on the other 2 days.

You’ll be joining a patent and trade mark attorney firm that works to protect some of the world’s leading brands and newest innovations.

Having excellent interpersonal skills is essential, and you’ll need to be the kind of person who is well organised, has good attention to detail and always seeks to ensure the firm is presented to clients and staff in the best manner possible.

What you’ll be doing

Your tasks will typically include various clerical and administrative duties, such as:
• Simple clerical duties as might be assigned from time to time, e.g. printing out documents, creating paper files, photocopying, scanning;
• Meeting and greeting visitors including suppliers and clients;
• Booking meetings, ensuring rooms are presentable, providing refreshments/lunches and clearing up afterwards;
• Answering incoming telephone calls;
• Post duties including franking post, taking post to the post office, dealing with couriers and managing internal post;
• Loading and emptying the dishwasher and ensuring the kitchen is clean and tidy;
• Monitoring stocks of office stationery and ordering supplies when necessary;
• Management of file storage areas / archive etc.;
• Managing car park spaces in the office car-park;
• Managing supplies of coffee/tea/milk/mineral water (including water cooler supplies) /biscuit/fruit and other kitchen supplies etc. for visitors and staff;
• Logging, filing and keeping up to date any paper journals/text books;
• Monitoring supplies of PO Brochures, Business of Invention and A&I Profiles;
• Managing the issuing and returning of the keys to the firm’s flat in Munich
• Keeping photocopier/fax machines in good working order including liaising with the maintenance companies as and when necessary;
• Overseeing and managing recycling – including plastic bottles, cardboard, paper, and toner cartridges;
• Other duties relating to the Munich flat, including keeping a diary of visits, and occasional visits to the flat if required;
• Liaising with the Bath office landlord’s representatives at the regular tenants meetings;
• Managing the controls of the central heating in the Bath office and liaising with engineers in the event of a fault;
• Making travel arrangements for other A&I staff:
o trains
o hotels
o hire cars
o air tickets

You’ll be based in our Bath office, in the city centre.

Who we’re looking for

We’re looking for someone with excellent interpersonal skills and a desire to help and support others. You’ll also be the kind of person who is well organised, has good attention to detail and always seeks to ensure the firm is presented to clients and staff in the best manner possible

You’ll need to be resourceful enough to work independently when needed. Good IT skills and knowledge are required.

More about us

Abel & Imray is a firm of patent and trade mark attorneys. Our clients range from established global brands to UK-based start-ups, who need legal advice and support to protect their intellectual property. We help safeguard their ideas and innovations by securing patents, trade mark and design registrations. That sees us work with authorities in the UK, across Europe and around the globe.

Here in our Bath office, we have over twenty fee-earning legal professionals, around thirty five specialist support staff. Our Bath office is a friendly and vibrant working environment housed in modern offices in the centre of the city. We also have offices in London, Cardiff and Delft in the Netherlands.

Everything we do centres around providing the highest service and professional standards to our clients and our support team plays a vital role in doing that. We’re also committed to improving equality, diversity and inclusivity within our community, as members of IP Inclusive – a professional intellectual property body.

Please send your CV with covering letter.